Administrative Support That Keeps Your Practice Moving.
Specialized administrative and operational support for counselling practices, psychologists, therapists, and regulated healthcare professionals.
From intake and insurance billing to provider onboarding, systems development, and day-to-day practice administration, we help build the structure behind a well-run practice.
Alberta-based • Healthcare-focused • Virtual support
HEALTHCARE ADMINISTRATION • BILLING • OPERATIONS • SYSTEMS
RUNNING A PRACTICE IS MORE THAN SEEING CLIENTS.
You Didn't Build Your Practice to Spend Your Day Managing Administration.
Running a healthcare practice involves far more than providing care.
Behind every appointment are intake processes, scheduling, billing, insurance claims, provider documentation, onboarding, records, policies, follow-ups, and countless administrative details.
As your practice grows, those details become harder to manage.
Disconnected processes create more work, more opportunities for things to be missed, and more administrative pressure on the people trying to run the practice.
That's where Howe Virtual comes in.
Practice Administration
Client intake
Scheduling
Administrative correspondence
Records coordination
Referral management
Systems & Workflows
SOP development
Workflow design
Forms & templates
Administrative systems
Process improvement
Billing & Insurance
Direct billing
Claims submission
Insurance setup
Reconciliation
Claims follow-up
EMR/EHR Administration
Profile management
Scheduling setup
Insurance configuration
Billing workflows
Administrative support
Provider Administration
Provider onboarding
Credential tracking
System setup
Profile administration
Offboarding
Operational Consulting
Administrative audits
Practice growth
System implementation
Workflow improvement
Project support
Howe Virtual is not general-purpose virtual assistance.
Our work is focused on the administrative realities of regulated healthcare practices — where privacy, documentation, billing accuracy, professional responsibilities and consistent processes matter.
We Understand Healthcare Operations.
HEALTHCARE FOCUSED
Support designed around the needs of healthcare practices.
SYSTEMS MINDED
We look beyond individual tasks to the processes behind them.
PRIVACY CONSCIOUS
Confidentiality and responsible information handling are built into our approach.
BUILT FOR GROWTH
Administrative systems designed to evolve alongside your practice.
NOT YOUR TYPICAL VIRTUAL ASSISTANT
IMAGINE NOT HAVING TO THINK ABOUT...
The Little Things That Keep Your Practice Running.
✓ Were yesterday's insurance claims paid?
✓ Did the new provider submit their paperwork?
✓ Is the right insurance attached to today's appointment?
✓ Were outstanding balances followed up?
✓ Did that client return their intake forms?
✓ Is everyone following the same administrative process?
✓ Where is the latest version of that procedure?
That's the work behind the work.
Support Without the Complication.
Let's Talk
We start with your practice, your current systems and what's taking too much of your time.
Build Your Support
We determine what Howe Virtual will manage and establish the workflows, responsibilities and access required.
Get to Work
We implement the agreed systems and begin providing the administrative or operational support you need.
Evolve
As your practice changes, we review and adjust the support behind it.
Built for Healthcare Practices.
WHO WE WORK WITH
Psychologists
Social Workers
Counselling Practices
Therapists & Counsellors
Group Practices
Independent Practitioners
Whether you're an independent practitioner trying to get administration under control or a growing clinic managing multiple providers, locations, billing systems and workflows, support can be scaled around your practice.
Howe Virtual is Alberta-built and grounded in a straightforward philosophy:
Do the work properly.
Build systems that hold up.
Don't let the details slip through the cracks.
Different Path. Same Backbone.
WHY HOWE VIRTUAL
Healthcare administration doesn't need more complexity.
It needs clear processes, dependable follow-through and someone who understands how all the moving pieces fit together.
That's what we bring to the practices we support.
We Work Where You Work.
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Jane App
EMR/EHR Systems
Therap
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Google Workspace
Google Drive
Canva
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Zoom
Google Meet
Webex
Slack
HOW CAN WE HELP?
One Project or Ongoing Support.
Project Based
For practices that need help fixing, developing or implementing something.
SOP development
Jane setup
Administrative audits
Billing workflow development
Onboarding systems
Forms and templates
Workflow redesign
Ongoing Support
For practices that need consistent administrative support behind the scenes.
Client intake
Scheduling
Direct billing
Insurance administration
Provider administration
Claims follow-up
Operational coordination
Your Practice Has Enough to Manage.
Let Us Handle What Happens Behind the Scenes.
Whether administration is taking too much of your time, your practice has outgrown its current systems, or you simply need experienced support keeping everything moving, let's talk about what would make your practice run better.
No generic packages. We start with what your practice actually needs.